How do I format a String in an email so Outlook will print the line breaks

Question

I m trying to send an email in Java but when I read the body of the email in Outlook  it s gotten rid of all my linebreaks  I m putting  n at the ends of the lines but is there something special I need to do other than that  The receivers are always going to be using Outlook    I found a page on microsoft com that says there s a  Remove line breaks   feature  in Outlook so does this mean there s no solution to get around that other than un-checking that setting   Thanks

User · Answer

RESOLVED IN MY APPLICATION  In my application  I was trying to send an email whose message body was typed by the user in text area  When mail was send  outlook automatically removed line break entered by user   e g if user entered Yadav Mahesh  outlook displayed it as  YadavMahesh  Resolution  I changed the line break character   r n  with   par     remember to hit space at the end of RTF code   par   and line breaks are restrored   Cheers  Mahesh

User · Answer

Not sure if it was mentioned above but Outlook has a checkbox setting called  Remove extra line breaks in plain text messages  and is checked by default   It is located in a different spot for different versions of Outlook but for 2010 go to the  File  tab   Select  Options    Mail   Scroll down to  Message format   Uncheck the checkbox

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Try this   message setContent new String body getBytes     iso-8859-1                         text html  charset   iso-8859-1        Regards  Mohammad Rasool Javeed

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I had the same issue  and found a solution  Try this    0D 0A to add a line break

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I ve just been fighting with this today  Let s call the behavior of removing the extra line breaks  continuation   A little experimenting finds the following behavior    Every message starts with continuation off    Lines less than 40 characters long do not trigger continuation  but if continuation is on  they will have their line breaks removed    Lines 40 characters or longer turn continuation on  It remains on until an event occurs to turn it off    Lines that end with a period  question mark  exclamation point or colon turn continuation off   Outlook assumes it s the end of a sentence     Lines that turn continuation off will start with a line break  but will turn continuation back on if they are longer than 40 characters    Lines that start or end with a tab turn continuation off    Lines that start with 2 or more spaces turn continuation off    Lines that end with 3 or more spaces turn continuation off      Please note that I tried all of this with Outlook 2007  YMMV  So if possible  end all bullet items with a sentence-terminating punctuation mark  a tab  or even three spaces

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The  n largely works for us  but Outlook does sometimes take it upon itself to remove the line breaks as you say

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The trick is to use the encodeURIComponent   functionality from js   var formattedBody    FirstLine  n Second Line  n Third Line   var mailToLink    mailto x y com body     encodeURIComponent formattedBody     RESULT   FirstLine SecondLine ThirdLine

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Adding   t r n      t for TAB    instead of   r n   worked for me on Outlook 2010     Note   adding 3 spaces at end of each line also do same thing but that looks like a programming hack

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Sometimes you have to enter  r n twice to force outlook to do the break   This will add one empty line but all the lines will have break

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If you can add in a      dot  character at the end of each line  this seems to prevent Outlook ruining text formatting

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I also had this issue with plain text mail type  Earlier  I used   n n  but there was two line breaks  Then  I used   t n  and it worked  I was using StringBuffer in java to append content  The content got printed in next line in Outlook 2010 mail

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Put the text in  lt pre gt  Tags and outlook will format and display the text correctly    i defined it in CSS inline in HTML Body like    CSS   pre    font-family  Verdana  Geneva  sans-serif      i defined the font-family to have to font set    HTML     lt td width  70   gt  lt pre gt Entry Date Time        2013-09-19 17 06 25 Entered By      Chris  worklog mania                                                                                                        Entry Date Time         2013-09-19 17 05 42 Entered By      Chris  this is a new Worklog Entry lt  pre gt  lt  td gt

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r n will not work until you set body type as text   message setBody MessageBody getMessageBodyFromText msg    BodyType type   BodyType Text  message getBody   setBodyType type

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I have a good solution that I tried it  it is just add the Char 13  at end of line like the following example   Dim S As String  S    Some Text   amp  Chr 13   S   S    Some Text   amp  Chr 13

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I have used  html line break  instead of   n    It worked fine

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For Outlook 2010 and later versions  use  t n rather than using  r n

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if the message is text plain using   r n should work   if the message type is text html  use  lt  p  gt

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Try  r c instead of  n   EDIT  I think  Robert Wilkinson had it right   r n  Memory just isn t what it used to be

User · Answer

Microsoft Outlook 2002 and above removes  extra line breaks  from text messages by default  kb308319    That is  Outlook seems to simply ignore line feed and or carriage return sequences in text messages  running all of the lines together   This can cause problems if you re trying to write code that will automatically generate an email message to be read by someone using Outlook   For example  suppose you want to supply separate pieces of information each on separate lines for clarity  like this   Transaction needs attention  PostedDate  1 30 2009 Amount   12 222 06 TransID  8gk288g229g2kg89 PostalCode  91543  Your Outlook recipient will see the information all smashed together  as follows   Transaction needs attention  PostedDate  1 30 2009 Amount   12 222 06 TransID  8gk288g229g2kg89 ZipCode  91543  There doesn t seem to be an easy solution   Alternatives are    You can supply two sets of line breaks between each line   That does stop Outlook from combining the lines onto one line  but it then displays an extra blank line between each line  creating the opposite problem    By  supply two sets of line breaks  I mean you should use   r n r n  or   r r  or   n n  but not   r n  or   n r   You can supply two spaces at the beginning of every line in the body of your email message   That avoids introducing an extra blank line between each line   But this works best if each line in your message is fairly short  because the user may be previewing the text in a very narrow Outlook window that wraps the end of each line around to the first position on the next line  where it won t line up with your two-space-indented lines  This strategy has been used for some newsletters  You can give up on using a plain text format  and use an html format

User · Answer

I also had this issue with plain text mail type Form Feed   f worked for me

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I was facing the same issue and here is the code that resolved it     t n - for new line in Email service JavaMailSender  String mailMessage   JSONObject toJSONString  Your message   replace        t n   trim

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You need to use  r n as a solution

User · Answer

Microsoft Outlook 2002 and above removes  extra line breaks  from text messages by default  kb308319    That is  Outlook seems to simply ignore line feed and or carriage return sequences in text messages  running all of the lines together   This can cause problems if you re trying to write code that will automatically generate an email message to be read by someone using Outlook   For example  suppose you want to supply separate pieces of information each on separate lines for clarity  like this   Transaction needs attention  PostedDate  1 30 2009 Amount   12 222 06 TransID  8gk288g229g2kg89 PostalCode  91543  Your Outlook recipient will see the information all smashed together  as follows   Transaction needs attention  PostedDate  1 30 2009 Amount   12 222 06 TransID  8gk288g229g2kg89 ZipCode  91543  There doesn t seem to be an easy solution   Alternatives are    You can supply two sets of line breaks between each line   That does stop Outlook from combining the lines onto one line  but it then displays an extra blank line between each line  creating the opposite problem    By  supply two sets of line breaks  I mean you should use   r n r n  or   r r  or   n n  but not   r n  or   n r   You can supply two spaces at the beginning of every line in the body of your email message   That avoids introducing an extra blank line between each line   But this works best if each line in your message is fairly short  because the user may be previewing the text in a very narrow Outlook window that wraps the end of each line around to the first position on the next line  where it won t line up with your two-space-indented lines  This strategy has been used for some newsletters  You can give up on using a plain text format  and use an html format

User · Answer

I had been struggling with all of the above solutions and nothing helped here  because I used a String variable  plain text from a JTextPane  in combination with  text html  formatting in my e-mail library   So  the solution to this problem is to use  text plain   instead of  text html  and no need to replace return characters at all   MimeBodyPart messageBodyPart   new MimeBodyPart    messageBodyPart setContent message   text plain

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if work need to be done with formatted text with out html encoding  it can be easy achieved with following scenario that creates div element on the fly and using  lt pre gt  lt  pre gt  html element to keep formatting   var email body   htmlEncode     Body   val       function htmlEncode value        return   lt pre gt         lt div  gt    text value  html       lt  pre gt

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You need to send HTML emails    With  lt br   gt s in the email  you will always have your line breaks

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You can force a line break in outlook when attaching one  or two   tab characters   t  just before the line break  CRLF    Example   This is my heading in the mail t n Just here Outlook is forced to begin a new line    It seems to work on Outlook 2010  Please test if this works on other versions   See also Outlook autocleaning my line breaks and screwing up my email format

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Because it is a query  only percent escaped characters work  means  0A gives you a line break  For example    amp lt a href  amp quot mailto someone gmail com Subject TEST amp amp amp body Hi there  0A 0AHow are you  0A 0AThanks amp quot  amp gt email to me amp lt  a amp gt

[java] How do I format a String in an email so Outlook will print the line breaks?

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