[vba] Save attachments to a folder and rename them

Added simple code to save with readable date-time stamp.

Use sync2pst to sync all your data in outlook with all your devices, work like this:

  1. you only need to buy 1 license: save your pst file on one computer (let's call this pc 'server') on your network.
  2. create scheduled tasks that will synchronize the pst file on your 'server' with all the pst files on all your devices, no matter which device downloaded the emails first (you need some dos programming knowledge to bypass pst files that are open at sync time).
  3. save all your attachments on the same skydrive folder that is located on the same place on all your devices (e.g. e:\skydrive\attachments)
  4. Use the code below on all your devices to save attachments (change the path as mentioned above)
  5. Use ONLY ONE PST-file for all your accounts, make folders, subfolders and so ...

  6. in VBA: refer to 'microsoft scripting runtime'extra/references...'

  7. here's the code

Private Sub Application_NewMail()
SaveAttachments
End Sub

Public Sub SaveAttachments()
Dim objOL As Outlook.Application
Dim objMsg As Outlook.MailItem 'Object
Dim objAttachments As Outlook.Attachments
Dim objSelection As Outlook.Selection
Dim i As Long
Dim lngCount As Long
Dim strFile As String
Dim strFolderpath As String
Dim strDeletedFiles As String
Dim fs As FileSystemObject

' Get the path to your My Documents folder
strFolderpath = CreateObject("WScript.Shell").SpecialFolders(16)
On Error Resume Next

' Instantiate an Outlook Application object.
Set objOL = CreateObject("Outlook.Application")

' Get the collection of selected objects.
Set objSelection = objOL.ActiveExplorer.Selection

' Set the Attachment folder.
strFolderpath = "F:\SkyDrive\Attachments\"

' Check each selected item for attachments. If attachments exist,
' save them to the strFolderPath folder and strip them from the item.
For Each objMsg In objSelection

    ' This code only strips attachments from mail items.
    ' If objMsg.class=olMail Then
    ' Get the Attachments collection of the item.
    Set objAttachments = objMsg.Attachments
    lngCount = objAttachments.Count
    strDeletedFiles = ""

    If lngCount > 0 Then

        ' We need to use a count down loop for removing items
        ' from a collection. Otherwise, the loop counter gets
        ' confused and only every other item is removed.
        Set fs = New FileSystemObject

        For i = lngCount To 1 Step -1

            ' Save attachment before deleting from item.
            ' Get the file name.
            strFile = Left(objAttachments.Item(i).FileName, Len(objAttachments.Item(i).FileName) - 4) + "_" + Right("00" + Trim(Str$(Day(Now))), 2) + "_" + Right("00" + Trim(Str$(Month(Now))), 2) + "_" + Right("0000" + Trim(Str$(Year(Now))), 4) + "_" + Right("00" + Trim(Str$(Hour(Now))), 2) + "_" + Right("00" + Trim(Str$(Minute(Now))), 2) + "_" + Right("00" + Trim(Str$(Second(Now))), 2) + Right((objAttachments.Item(i).FileName), 4)

            ' Combine with the path to the Temp folder.
            strFile = strFolderpath & strFile

            ' Save the attachment as a file.
            objAttachments.Item(i).SaveAsFile strFile

            ' Delete the attachment.
            objAttachments.Item(i).Delete

            'write the save as path to a string to add to the message
            'check for html and use html tags in link
            If objMsg.BodyFormat <> olFormatHTML Then
                strDeletedFiles = strDeletedFiles & vbCrLf & "<file://" & strFile & ">"
            Else
                strDeletedFiles = strDeletedFiles & "<br>" & "<a href='file://" & _
                strFile & "'>" & strFile & "</a>"
            End If

            'Use the MsgBox command to troubleshoot. Remove it from the final code.
            'MsgBox strDeletedFiles

        Next i

        ' Adds the filename string to the message body and save it
        ' Check for HTML body
        If objMsg.BodyFormat <> olFormatHTML Then
            objMsg.Body = vbCrLf & "The file(s) were saved to " & strDeletedFiles & vbCrLf & objMsg.Body
        Else
            objMsg.HTMLBody = "<p>" & "The file(s) were saved to " & strDeletedFiles & "</p>" & objMsg.HTMLBody
        End If

        objMsg.Save
    End If
Next

ExitSub:

Set objAttachments = Nothing
Set objMsg = Nothing
Set objSelection = Nothing
Set objOL = Nothing
End Sub