Sharepoint How do I filter a document library view to show the contents of a subfolder

Question

A number of business areas I work with use a folder structure to organise their Sharepoint housed documents  not ideal I know  but we re stuck with it      I would like to use a web part page to present a number of views of their document libraries based on the subfolders that the documents appear in  but this is proving more difficult than I had thought   Has anyone overcome this problem in the past

User · Answer

Try this  pick or create one column and make that value required so that it s always populated such as title   A field that doesn t hold the name of the folder   Then in your filter put the filter you wanted that will select only the files you want   Then add an or to your filter  select your  required  field then set it equal to and leave the filter blank   Since all folders will have a blank in this required field your folders will show up with your files

User · Answer

In SP2013 Online  I tried the filter conditions as Name Contains Folder I want to list   This showed me all the folders containing the Name in their file path  It lists even sub-folder contents which wasn t available when i tried Name equal to Folder I want to list

User · Answer

Use a Page Viewer webpart and switch from Web Page to Folder   You can the specify the folder you want to display in the Link

User · Answer

Have a look at the content by type web part - http   codeplex com eoffice - probably the most flexible viewing web part

User · Answer

What kind of document library information do you want in the view  How do you want the user to filter the view   In general the most powerful way of creating views in sharepoint is with the data view web part   http   office microsoft com en-us sharepointdesigner HA100948041033 aspx  You will need Microsoft Office SharePoint Designer    You can present different views of you folders using the data view filter and sorting controls   You can use web part connections to filter a dataview  You can use any datasource linked to say a drop down to filter a dataview  How to tie a dropdown list to a gridview in Sharepoint 2007

User · Answer

Have you thought about creating a view with  Folder    Show all items without folders   that would get all your documents out of their folders and then perhaps you could create your filter s  over that view

User · Answer

I don t know of any out-of-the-box way to achieve this  As you say  this is not how SharePoint lists are intended used  It might work to create a custom site column displaying the path to the document  as this might be used in a filter  Have never tried it  though

User · Answer

What kind of document library information do you want in the view  How do you want the user to filter the view   In general the most powerful way of creating views in sharepoint is with the data view web part   http   office microsoft com en-us sharepointdesigner HA100948041033 aspx  You will need Microsoft Office SharePoint Designer    You can present different views of you folders using the data view filter and sorting controls   You can use web part connections to filter a dataview  You can use any datasource linked to say a drop down to filter a dataview  How to tie a dropdown list to a gridview in Sharepoint 2007

User · Answer

In SP2013 Online  I tried the filter conditions as Name Contains Folder I want to list   This showed me all the folders containing the Name in their file path  It lists even sub-folder contents which wasn t available when i tried Name equal to Folder I want to list

User · Answer

Have you thought about creating a view with  Folder    Show all items without folders   that would get all your documents out of their folders and then perhaps you could create your filter s  over that view

User · Answer

What kind of document library information do you want in the view  How do you want the user to filter the view   In general the most powerful way of creating views in sharepoint is with the data view web part   http   office microsoft com en-us sharepointdesigner HA100948041033 aspx  You will need Microsoft Office SharePoint Designer    You can present different views of you folders using the data view filter and sorting controls   You can use web part connections to filter a dataview  You can use any datasource linked to say a drop down to filter a dataview  How to tie a dropdown list to a gridview in Sharepoint 2007

User · Answer

Use a Page Viewer webpart and switch from Web Page to Folder   You can the specify the folder you want to display in the Link

User · Answer

With Sharepoint Designer you can edit the CAML of your XSLT List View    If you set the Scope attribute of the View element to Recursive or RecursiveAll  which returns all Files and Folders  you can filter the documents by FileDirRef    lt Where gt      lt Contains gt         lt FieldRef Name  FileDirRef    gt         lt Value Type  Lookup  gt MyFolder lt  Value gt      lt  Contains gt   lt  Where gt    This returns all documents which contain the string  MyFolder  in their path    I found infos about this on http   platinumdogs wordpress com 2009 07 21 querying-document-libraries-or-pulling-teeth-with-caml  and useful information abouts fields at http   blog thekid me uk archive 2007 03 21 wss-field-display-amp-internal-names-for-lists-amp-document-libraries aspx

User · Answer

Try this  pick or create one column and make that value required so that it s always populated such as title   A field that doesn t hold the name of the folder   Then in your filter put the filter you wanted that will select only the files you want   Then add an or to your filter  select your  required  field then set it equal to and leave the filter blank   Since all folders will have a blank in this required field your folders will show up with your files

User · Answer

With Sharepoint Designer you can edit the CAML of your XSLT List View    If you set the Scope attribute of the View element to Recursive or RecursiveAll  which returns all Files and Folders  you can filter the documents by FileDirRef    lt Where gt      lt Contains gt         lt FieldRef Name  FileDirRef    gt         lt Value Type  Lookup  gt MyFolder lt  Value gt      lt  Contains gt   lt  Where gt    This returns all documents which contain the string  MyFolder  in their path    I found infos about this on http   platinumdogs wordpress com 2009 07 21 querying-document-libraries-or-pulling-teeth-with-caml  and useful information abouts fields at http   blog thekid me uk archive 2007 03 21 wss-field-display-amp-internal-names-for-lists-amp-document-libraries aspx

User · Answer

What kind of document library information do you want in the view  How do you want the user to filter the view   In general the most powerful way of creating views in sharepoint is with the data view web part   http   office microsoft com en-us sharepointdesigner HA100948041033 aspx  You will need Microsoft Office SharePoint Designer    You can present different views of you folders using the data view filter and sorting controls   You can use web part connections to filter a dataview  You can use any datasource linked to say a drop down to filter a dataview  How to tie a dropdown list to a gridview in Sharepoint 2007

User · Answer

Have a look at the content by type web part - http   codeplex com eoffice - probably the most flexible viewing web part

User · Answer

You can also get a direct link to a view within a folder by using  TreeValue    TreeField  and  RootFolder     Example   http   sharepoint Docs YourLibrary Forms YourView aspx RootFolder MyFolder amp TreeField Folders amp TreeValue MyFolder   To further explain   I have a SharePoint site  with a docs library called YourLibrary  I have a folder called MyFolder  I created a view that can be used at any level of that Library structure with a URL path of YourView aspx Using that link  it will take me to the view I created  with all the filters and styles  but only show the results that would occur in the contents of that folder in RootFolder and TreeValue

User · Answer

I don t know of any out-of-the-box way to achieve this  As you say  this is not how SharePoint lists are intended used  It might work to create a custom site column displaying the path to the document  as this might be used in a filter  Have never tried it  though

User · Answer

Have a look at the content by type web part - http   codeplex com eoffice - probably the most flexible viewing web part

User · Answer

I don t know of any out-of-the-box way to achieve this  As you say  this is not how SharePoint lists are intended used  It might work to create a custom site column displaying the path to the document  as this might be used in a filter  Have never tried it  though

User · Answer

Have a look at the content by type web part - http   codeplex com eoffice - probably the most flexible viewing web part

User · Answer

You can also get a direct link to a view within a folder by using  TreeValue    TreeField  and  RootFolder     Example   http   sharepoint Docs YourLibrary Forms YourView aspx RootFolder MyFolder amp TreeField Folders amp TreeValue MyFolder   To further explain   I have a SharePoint site  with a docs library called YourLibrary  I have a folder called MyFolder  I created a view that can be used at any level of that Library structure with a URL path of YourView aspx Using that link  it will take me to the view I created  with all the filters and styles  but only show the results that would occur in the contents of that folder in RootFolder and TreeValue

User · Answer

I don t know of any out-of-the-box way to achieve this  As you say  this is not how SharePoint lists are intended used  It might work to create a custom site column displaying the path to the document  as this might be used in a filter  Have never tried it  though

[sharepoint] Sharepoint: How do I filter a document library view to show the contents of a subfolder?

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