Count number of occurrences by month

Question

I am creating a spreadsheet with all my data on one sheet and metrics on the other   On sheet 1 in cells A2 A50 I have the dates in this format  4 5 13   On sheet 2 in cell E5 I have April and I want it to total the number of PO s created in F5   How can I do this   I have tried using    COUNTIF  2013   A 2  A 50  2013 Metrics  E5     I have a feeling that since my range is in 4 5 13 format and my criteria is April that won t work   I was able to use this formula for total spend by month     SUM IF MONTH  2013   A 2  A 19  4  2013   D 2  D 19 0     but not luck with how many PO s by month

User · Answer

Use a pivot table  You can manually refresh a pivot table s data source by right-clicking on it and clicking refresh  Otherwise you can set up a worksheet change macro - or just a refresh button  Pivot Table tutorial is here  http   chandoo org wp 2009 08 19 excel-pivot-tables-tutorial   1  Create a Month column from your Date column  e g   TEXT B2  MMM        2  Create a Year column from your Date column  e g   TEXT B2  YYYY        3  Add a Count column  with  1  for each value    4  Create a Pivot table with the fields  Count  Month and Year 5  Drag the Year and Month fields into Row Labels  Ensure that Year is above month so your Pivot table first groups by year  then by month 6  Drag the Count field into Values to create a Count of Count    There are better tutorials I m sure just google bing  pivot table tutorial

User · Answer

use count instead of sum in your original formula u will get your result  Original One      SUM IF MONTH  2013   A 2  A 19  4  2013   D 2  D 19 0     Modified One       COUNT IF MONTH  2013   A 2  A 19  4  2013   D 2  D 19 0     AND USE ctrl shift enter TO EXECUTE

User · Answer

Recommend you use FREQUENCY rather than using COUNTIF   In your front sheet  enter 01 04 2014 into E5  01 05 2014 into E6 etc   Select the range of adjacent cells you want to populate   Enter    FREQUENCY 2013   A 2  A 50  2013 Metrics  E5 EN     where N is the final row reference in your range   Hit Ctrl   Shift   Enter

User · Answer

Make column B in sheet1 the dates but where the day of the month is always the first day of the month  e g  in B2 put  DATE YEAR A2  MONTH A2  1   Then make E5 on sheet 2 contain the first date of the month you need  e g  Date 2013 4 1    After that  putting in F5 COUNTIF Sheet1 B2 B50  E5  will give you the count for the month specified in E5

User · Answer

Sooooo  I had this same question  here s my answer  COUNTIFS sheet1  A  A      amp D1 sheet1  A  A   lt    amp D2    you don t need to specify A2 A50  unless there are dates beyond row 50 that you wish to exclude  this is cleaner in the sense that you don t have to go back and adjust the rows as more PO data comes in on sheet1    also  the reference to D1 and D2 are start and end dates  respectively  for each month  On sheet2  you could have a hidden column that translates April to 4 1 2014  May into 5 1 2014  etc  THen  D1 would reference the cell that contains 4 1 2014  and D2 would reference the cell that contains 5 1 2014    if you want to sum  it works the same way  except that the first argument is the sum array  column or row  and then the rest of the ranges arrays and arguments are the same as the countifs formula    btw-this works in excel AND google sheets  cheers

User · Answer

I would add another column on the data sheet with equation  month A2   then run the countif on that column    If you still wanted to use text month  APRIL    you would need a lookup table to reference the name to the month number   Otherwise  just use 4 instead of April on your metric sheet

User · Answer

For anyone finding this post through Google  as I did  here s the correct formula for cell F5 in the above example    SUMPRODUCT  MONTH Sheet1  A 1  A 50  MONTH DATEVALUE E5 amp   1      Sheet1  A 1  A 50 lt  gt        Formula assumes a list of dates in Sheet1 A1 A50 and a month name or abbr   April  or  Apr   in cell E5

[excel] Count number of occurrences by month

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