[excel] How to save Excel Workbook to Desktop regardless of user?

I have an Excel Workbook that on Form Button click I need to save a copy of the workbook to the user's Desktop.

Originally everything was going to be on a shared Network folder, but now I have about 6 different users that when they click the button, I need to save the workbook to their individual Desktops.

Is their a way (coding-wise) to save to the machine Desktop without having to specify individual users (which would require me to maintain 6 different Workbook files)?

This question is related to excel vba

The answer is


I think this is the most reliable way to get the desktop path which isn't always the same as the username.

MsgBox CreateObject("WScript.Shell").specialfolders("Desktop")

You've mentioned that they each have their own machines, but if they need to log onto a co-workers machine, and then use the file, saving it through "C:\Users\Public\Desktop\" will make it available to different usernames.

Public Sub SaveToDesktop()
    ThisWorkbook.SaveAs Filename:="C:\Users\Public\Desktop\" & ThisWorkbook.Name & "_copy", _ 
    FileFormat:=xlOpenXMLWorkbookMacroEnabled
End Sub

I'm not sure whether this would be a requirement, but may help!


Not sure if this is still relevant, but I use this way

Public bEnableEvents As Boolean
Public bclickok As Boolean
Public booRestoreErrorChecking As Boolean   'put this at the top of the module

 Private Declare Function apiGetComputerName Lib "kernel32" Alias _
"GetComputerNameA" (ByVal lpBuffer As String, nSize As Long) As Long
Private Declare Function apiGetUserName Lib "advapi32.dll" Alias _
"GetUserNameA" (ByVal lpBuffer As String, nSize As Long) As Long

Function GetUserID() As String
' Returns the network login name
On Error Resume Next
Dim lngLen As Long, lngX As Long
Dim strUserName As String
strUserName = String$(254, 0)
lngLen = 255
lngX = apiGetUserName(strUserName, lngLen)
If lngX <> 0 Then
    GetUserID = Left$(strUserName, lngLen - 1)
Else
    GetUserID = ""
End If
Exit Function
End Function

This next bit I save file as PDF, but can change to suit

Public Sub SaveToDesktop()
Dim LoginName As String
LoginName = UCase(GetUserID)

ChDir "C:\Users\" & LoginName & "\Desktop\"
Debug.Print LoginName
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
    "C:\Users\" & LoginName & "\Desktop\MyFileName.pdf", Quality:=xlQualityStandard, _
    IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:= _
    True
End Sub