Create auto-numbering on images figures in MS Word

Question

I have MS Word document which contains around 50 images with caption    My problem is if I am inserting images in between  say inserting image after image 21  then the image is not taking the caption on its own new image must be inserted with caption 22    I need to manually update number for all the images after the newly added image  Can I automate it

User · Accepted Answer

I assume you are using the caption feature of Word, that is, captions were not typed in as normal text, but were inserted using Insert > Caption (Word versions before 2007), or References > Insert Caption (in the ribbon of Word 2007 and up). If done correctly, the captions are really 'fields'. You'll know if it is a field if the caption's background turns grey when you put your cursor on them (or is permanently displayed grey).

Captions are fields - Unfortunately fields (like caption fields) are only updated on specific actions, like opening of the document, printing, switching from print view to normal view, etc. The easiest way to force updating of all (caption) fields when you want it is by doing the following:

Select all text in your document (easiest way is to press ctrl-a)
Press F9, this command tells Word to update all fields in the selection.

Captions are normal text - If the caption number is not a field, I am afraid you'll have to edit the text manually.

User · Answer

Select whole document  Ctrl A  Press F9 Save   Should update the figure caption automatically   My question is tho  how can one also  assign  referenced figures   Fig 4   in the text to do the same thing - aka change when an image is added above it   EDIT  Figured it out   In word go to Insert and Cross-ref and assign the ref  Then Ctrl A and F9 and everything should sort itself out

User · Answer

Office 2007  Right click the figure   select Insert Caption   Select Numbering   check box next to   Include chapter number    select OK   Select OK again   then you figure identifier should be updated

[image] Create auto-numbering on images/figures in MS Word

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